Careers and Vacancies - Birmingham Rep
Financial Controller

 

 

January 2017

 

Job Title:                                                   Financial Controller

Department:                                            Finance

Who you supervise:                               Finance Assistants – Payroll &HR, Sales & Purchase Ledger

Who you report to:                               Finance Director

Salary:                                                        £33,269 - £34,524 dependent on experience

Probation Period:                                  3 months

Hours                                                          Hours as required

Holiday entitlement:                           20 rising to 25 days + public holidays

Background

The Financial Controller manages the team and supports the Finance Director in the preparation of monthly and statutory accounts.

Key Areas of Responsibility

=         To deputise for the Finance Director

=         To prepare accurate and timely management accounts.

=         To contribute to the management and development of the finance department and its systems.

=         To provide support to colleagues in other departments within the theatre with budgeting and monitoring of expenditure.

 

Specific Duties

 

=         Supervise the running of the sales ledger, ensuring invoices are raised in a timely manner and debts are monitored and chased.

=         Supervise the running of the purchase ledger, ensuring liabilities are recorded accurately in the accounts and suppliers paid on the correct terms.

=         Supervise the running of the cashbook, ensuring all bank statement and petty cash items are recorded accurately and in a timely manner. Check bank reconciliations and reconcile physical cash. Assist with cash flow projections.

=         Supervise the running of the weekly and monthly payrolls.

=         Assist in the preparation of the monthly management accounts: calculate and post monthly journals, prepayments and accruals; account for fixed assets and depreciation. Assist with show reporting.

=         Perform or supervise all balance sheet reconciliations on a monthly basis.

=         Reconcile inter-venue accounts and settle cash owing or owed on a regular basis.

=         Complete the quarterly VAT return.

=         Provide accurate information for statutory returns, funding applications and other Information requests.

=         Review and document procedures in all areas to ensure maximum efficiency and monitor the implementation and usage of agreed procedures.

=         Assist in the preparation of the year-end statutory accounts.

=         Assist in the preparation for the year-end audit.

=         Assist in the preparation of the annual budget and half-year re-forecast.

=         Assist budget holders in monitoring their expenditure and provide day-to-day financial information to colleagues.

  • Support and promote all company policy, with specific attention to Equality & Diversity, Customer Care, Health & Safety, Data Protection & Safeguarding
  • Ensure a safe working environment is maintained at all times with particular regard to the health, safety and welfare of customers, visitors, staff and yourself
  • Support the organisation and its staff through the effective use of the performance management system
  • Any other reasonable duties required for the smooth running of the Finance Team

Qualifications:

  • High standard of literacy and numeracy – Maths & English at GCSE level
  • QBE or part-qualified accountant
  • Computer literate on MS Office and payroll, accounting, payment, HR, pension and other finance systems

Previous Experience:

 

=         Minimum of 5 years experience of working in an accounts office with sales ledger, purchase ledger, cashbook and payroll.

=         Good knowledge of accounting methods and current practice; direct experience of the majority of commercial accounting principles, procedures and practice.

=         Experience of computerised accounting, associated reporting packages, and of PC spreadsheets (ideally Excel).

=         Proven ability to identify financial issues and problems quickly and make recommendations for solutions.

=         Proven ability to work under pressure and to exacting standards and deadlines.

=         Good communications skills and the ability to convey financial information clearly to non-accountants

  • Experience in a customer focused environment is desirable.
  • An interest and knowledge of the theatre is desirable.
  • Strong organisational and administrative skills are essential.
  • Experience of working in a finance office is essential.
  • Experience of Access Dimensions & Bond Payrite is desirable
  • Excellent written and verbal skills are essential

Personal attitude/ attributes:

 

  • Positive and helpful attitude.
  • Flexibility, initiative, dedication and commitment.
  • Willingness to learn new skills and activities.
  • Self-motivated, resilient and able to work un-supervised.
  • Excellent planning and organisational skills.
  • Ability to work effectively at all levels and contribute as a member of a team.
  • Excellent communication and interpersonal skills.
  • Works well under pressure and to deadlines.
  • Understands the importance of good internal and external customer relations.
  • An excellent eye for detail and a commitment to excellence.
  • Reliable and takes a positive and enthusiastic approach to work.

CORE COMPETENCIES OF POST:

 

The REP uses a competency framework to describe the abilities and personal attributes that are displayed by people who are successful in this particular position.  We use the framework during selection, performance appraisals and change management processes.

=         Achieving Results – actively contributes to organisational success at various levels

=         Attention to Detail - supports quality through accuracy and efficiency

=         Corporate Governance – confidently interprets legal or statutory requirements

=         Data Analysis – uses information to positively inform business decisions

=         Flexibility – supports success through being prepared to change

=         Financial Awareness – interprets financial data to the benefit of the organisation

=         Managing Others – motivates people to increase performance and achieve job satisfaction

=         Gathering information – ensures data is collected and considered before action is taken

=         Decision Making – considers options and is confident in acting decisively

=         Meeting Deadlines – plans thoroughly in order to achieve and deliver to others

=         Team working – works collaboratively with others to achieve common goals

Location

BRT

Department

Finance

Salary

£33,269-£34,524 dependent on experience

Closing Date

Sun, 26 Feb 2017

Apply Now

Finance Assistant Purchase Ledger (fixed term p/t)

October 2016

Job Title: Finance Assistant – Purchase Ledger

Department: Finance

Who you supervise: n/a

Who you report to: Financial Controller

Salary: £19,041 pro rata (Officer level 1)

Probation Period: 3 months

Hours 22.5 hours, 3 days per week Wed-Fri

Holiday entitlement: 20 rising to 25 days + public holidays

Background

The Finance Assistant – purchase ledger, works within the Finance Office and is responsible for the management of purchase ledger invoice processing and payments and associated accounting activities. This position is currently a job-share with another full-time assistant.

Finance.

The department is responsible for all aspects of the financial management of the theatre.

Key Areas of Responsibility

1. To distribute purchase invoices to the relevant budget holder for coding and authorisation.

2. To enter coded and authorised invoices onto the accounts system.

3. To ensure prompt payment of suppliers via weekly urgent payments run and monthly payment runs as well as, on occasions, same day transfer.

4. Daily reconciliation of suppliers statements

5. To set up supplier accounts on purchase ledger which includes obtaining supplier’s bank details to enable BACs payment.

6. Liaison with budget holders to set up new credit accounts with suppliers.

7. Handling supplier enquiries regarding payments due and liaison with budget holders and suppliers to sort out queries.

8. Investigation of debit balances on purchase ledger and the taking of action to eliminate them.

9. To post from bank statement on a daily basis any items for Purchase Ledger.

10. On a weekly basis, chase the relevant budget holder for authorisation of Artists fees, maintain the spreadsheet and update the contracts file.

11. Monthly maintenance of Inland Revenue taxis spreadsheet.

12. Reconciliation of purchase ledger on a monthly basis.

13. Support and cover on the payroll function.

14. Support and promote all company policy, with specific attention to Equality & Diversity, Customer Care, Health & Safety, Data Protection & Safeguarding

15. Ensure a safe working environment is maintained at all times with particular regard to the health, safety and welfare of customers, visitors, staff and yourself

16. Support the organisation and its staff through the effective use of the performance management system

17. Any other reasonable duties required for the smooth running of the Finance Team

Qualifications:

 High standard of literacy and numeracy.

 Computer literate on MS Office and payroll, accounting, payment, HR, pension and other finance systems

 Accounting qualification

Previous Experience:

Experience in a customer focused environment is desirable.

An interest and knowledge of the theatre is desirable.

Strong organisational and administrative skills are essential.

Experience of personnel administration is desirable.

Experience of working in a finance office is essential.

Experience of payroll and finance systems is essential.

Personal attitude/ attributes:

Positive and helpful attitude.

Flexibility, initiative, dedication and commitment.

Willingness to learn new skills and activities.

Self-motivated, resilient and able to work un-supervised.

Excellent planning and organisational skills.

Ability to work effectively at all levels and contribute as a member of a team.

Excellent communication and interpersonal skills.

Works well under pressure and to deadlines.

Understands the importance of good internal and external customer relations.

An excellent eye for detail and a commitment to excellence.

High dress & appearance standards and excellent time keeping.

Reliable and takes a positive and enthusiastic approach to work.

Ability to work occasional weekends and evenings and anti-social hours.

 

CORE COMPETENCIES OF POST:

The REP uses a competency framework to describe the abilities and personal attributes that are displayed by people who are successful in this particular position. We use the framework during selection, performance appraisals and change management processes

  • Achieving Results – actively contributes to organisational success at various levels

  • Attention to Detail - supports quality through accuracy and efficiency

  • Corporate Governance – confidently interprets legal or statutory requirements

  • Flexibility – supports success through being prepared to change

  • Financial Awareness – interprets financial data to the benefit of the organisatation
  • Meeting Deadlines – plans thoroughly in order to achieve and deliver to others

    Team working – works collaboratively with others to achieve common goals

Location

BRT

Department

Finance

Salary

£19.041 per annum pro rata

Closing Date

Thu, 16 Mar 2017

Apply Now