Careers and Vacancies - Birmingham Rep
Production Co-ordinator

Job Title:                                             Production Co-ordinator

Department:                                      Production

Who you supervise:                        n/a

Who you report to:                         Head of Production

Probation Period:                            3 months

Salary:                                                £21,656 pa (Officer Grade 2)

Holiday entitlement:                     20 rising to 25 days + public holidays

Background

The Production Coordinator works within the Production Office and is responsible for supporting the work of the Head of Production,  Production Manager and freelance PMs in delivering each production, event or tour to schedule and budget.

 

The aim of your job is:

  • =         To provide excellent customer service to staff, customers and visitors to The REP
  •             To support the production management of all REP productions
  • =         To deliver efficient and effective administration of the production department
  • =         To coordinate the activities of the production teams
  • =         To production manage Learning & Participation productions
  • =         To production manage and co-ordinate small scale productions and events as required

What your main duties cover:

=         Work in collaboration with the Learning & Participation Manager to production manage L&P productions

=          Set up and administer systems to ensure clear communication between the theatre and creative teams and external contractors.

=         Undertake administration support in connection with health and safety matters for the production departments.

=         Produce and circulate accurate notes and contact lists from design, production, departmental and progress meetings.

=         Manage and coordinate the production department diary and resources.

=         Give secretarial and general administrative support to the Head of Production and Production Managers.

=         Deputise for the Head of Production and Production Manager as and when required.

=         Maintain the paper and IT filing systems within the production office.

=         Ensure CDM & risk assessments are generated, circulated and stored for all productions and events.

=         Administer recruitment for the production departments and stage management .

=         Administer the annualised hours system, timesheets, Working Time Directive recording for the production departments.

=         Assist in the recording and reconciling of expenditure, stock, orders, petty cash, invoices working closely with the finance team to ensure accuracy, compliance and cost-effectiveness.

=         Actively participate in the Health and Safety Committee and attend all meetings.

=         Ensure all aspects of the production management process are carried out competently and within the requirements of the Theatre’s Health and Safety policy.

=         Purchase or hire materials, equipment and vehicles as required and act as runner for the production team.

=         Ensure effective communication between the production departments, arts team, events team and freelance creative teams.

=         In liaison with the Head of Production produce provisional design briefs and production schedules as and when required.

=         Arrange travel, accommodation and hospitality for production staff.

Support and promote all company policy, with specific attention to Equality & Diversity, Customer Care, Health & Safety and Data Protection.

All other duties as reasonably requested to ensure the smooth management of the Production & Technical Teams.

Qualifications:

  • High standard of literacy and numeracy.
  • Driving (3.5 tonnes +) is desirable
  • Computer Literate on MS Office, Artifax
  • IOSH or NEBOSH is desirable

Previous Experience:

 

  • Experience in a customer focused environment is essential.
  • An interest and knowledge of the theatre is essential.
  • Strong organisational and administrative skills are essential.
  • Planning and scheduling skills are essential.
  • Experience of working in a production office or with a producing company is desirable.
  • Negotiation and problem solving skills are essential.

Personal attitude/ attributes:

  • Positive and helpful attitude.
  • Flexibility, initiative, dedication and commitment.
  • Willingness to learn new skills and activities.
  • Self-motivated, resilient and able to work un-supervised.
  • Excellent planning and organisational skills.
  • Ability to work effectively at all levels and contribute as a member of a team.
  • Excellent communication and interpersonal skills.
  • Works well under pressure and to deadlines.
  • Understands the importance of good internal and external customer relations.
  • An excellent eye for detail and a commitment to excellence.
  • High dress & appearance standards and excellent time keeping.
  • Reliable and takes a positive and enthusiastic approach to work.
  • Ability to work occasional weekends and evenings and anti-social hours.

 

 

CORE COMPETENCIES OF POST:

 

The REP uses a competency framework to describe the abilities and personal attributes that are displayed by people who are successful in this particular position.  We use the framework during selection, performance appraisals and change management processes.

=         Achieving Results – actively contributes to organisational success at various levels

=         Ability To Work On Own Initiative – responds to challenges and takes responsibility

=         Communication – ensures good flow of relevant information to create mutual understanding

=         Planning and Organising – plans, schedules and prioritises tasks to deliver a programme

=         Flexibility – supports success through being prepared to change

=         Problem Solving – evaluates situations, identifies options and acts on the conclusions

=         Safety Orientation – actively considers the safety and wellbeing of self, customers and staff

=         Team working – works collaboratively with others to achieve common goals

Location

BRT

Department

Production Office

Salary

£21,656

Closing Date

Sun, 12 Feb 2017

Apply Now

Senior Events Technician

 

Job Title:                                             Senior Technician (Events)

Department:                                      Technical

Who you report to:                         Technical Events Manager

Who reports to you:                       Technicians, apprentice technicians, casual technical staff

Contract:                                          Annualised Average 42 hours per week

Salary:                                                £21,656

Probation Period:                            3 months

Holiday entitlement:                     20 rising to 25 days + public holidays 

Background:      

The Senior Technician (events) works as part of a broader technical team to deliver the technical requirements for all events in The REP and in particular within The STUDIO – a multi-purpose theatre space which is shared with Library of Birmingham.

The aim of your job is:

  • To provide excellent customer service to customers and visitors to The REP
  • To provide efficient and effective supervision of all technical operations for The REP
  • To supervise and deliver the safe and efficient set up and running of events
  • To ensure the safety, comfort and wellbeing of customers and staff at all times
  • To maintain standards of quality in all areas of work
  • To ensure excellent communication between departments and teams
  • To actively contribute to the running of the Technical Department

 

What your main duties cover:  

=         Provision of excellent customer service to clients and visitors to events in The STUDIO and in The REP’s other venues and spaces.

=         Efficient and effective communication with the Rep’s technical departments and the clients on all physical and technical matters relating      to events.

=         Efficiently and competently set-up, run and de-rig, re-set lighting, sound, AV and stage equipment for events.

=         Ensure the smooth and safe running of technical operations for the events.

=         Liaise with potential and confirmed clients regarding the physical and technical specifications of the venues.

=         Liaise with clients (Library, catering, The REP, third party hirers) regarding the physical and technical specifications of their events.

=         Ensure good house keeping of the events spaces with particular regard to The Studio.

=         Meet and greet clients on arrival and provide health & safety and building inductions.

=         Perform minor repairs, In service testing (PAT) and maintenance on technical equipment.

=         Update and maintain an asset register of all Events Technical and Electrical equipment.

=         Set up and maintain any LAN, SSID, WiFi or other Network requirements for Events.

=         Supervise additional technicians and crew as required for events.

=         Competent in the use of Artifax to manage event & resource bookings.

=         Provide support to the Technical and Production teams for productions in any space as and when appropriate or achievable within the schedule.

=         Close liaison with other technical departments to promote a safe working environment and positive health and safety culture.

=          Research new technical developments and implement appropriately

Genera

 Maintain a high standard of appearance when working with the public.

  • Liaise with relevant Library of Birmingham staff as and when necessary.
  • Support and promote all company policy, with specific attention to Equality & Diversity, Customer Care, Health & Safety and Data Protection.
  • Ensure a safe working environment is maintained at all times with particular regard to the health, safety and welfare of customers, visitors, staff and yourself.
  • Support the organisation and its staff through the effective use of the performance management system.
  • Any other reasonable duties required to ensure the smooth running of the Technical Department.

Qualifications

=         City and Guilds / NVQ level 2 and 3 Diploma / apprenticeship or equivalent in an electrical qualification is desirable

=         BTEC National Certificate is desirable

=         First Aid certificate is desirable

=         Full, clean driving license (up to 3.5 tons) is desirable

Practical skills

=         Public relations and conflict management skills

=         Organisational skills and ability to co-ordinate several events at once

=         Good written, mathematical  and verbal skills

Previous Experience:

=         Computer Literate in Microsoft Office, Artifax, Vectorworks and AutoCAD is desirable

=         Knowledge of the Health & Safety legislation is essential

=         Supervisory or management experience

=         Knowledge of AV, Sound and Lighting Rigging and operation

=         Knowledge of Microsoft office Power Point

Personal attitudes:

=         Positive, proactive, self motivated and flexible approach

=         Genuine interest in the arts

=         Ability to cope with physically demanding work

=         A willingness to work evenings, overnight and at weekends when necessary

=         Comfortable working at heights

=         A desire to learn and develop

=         Be able to show initiative and resilience when dealing with change

Competencies:

The REP uses a competency framework to describe the abilities and personal attributes that are displayed by people who are successful in this particular position.  We use the framework during selection, performance appraisals and change management processes.

=         Achieving Results – actively contributes to organisational success at various levels

=         Customer Orientation – positively influences customer opinions and behaviour

=         Safety Orientation – actively considers the safety and wellbeing of self, customers and staff

=         Ability To Work On Own Initiative – responds to challenges and takes responsibility

=         Communication – ensures good flow of relevant information to create mutual understanding

=         Flexibility – supports success through being prepared to change

=         Team working – works collaboratively with others to achieve common goals

=         Time Management – plans and exercises control over time allocated to activities

Location

BREL

Department

Production Stage

Salary

£21,656

Closing Date

Sun, 12 Feb 2017

Apply Now

Casual Event Technician

Job Title:                                             Casual Technician (events)

Department:                                      Technical

Who you report to:                         Technical Events Manager

Who reports to you:                       NA

Salary:                                                 £7.90 per hour

Probation Period:                            NA

Holiday entitlement:                     20 rising to 25 days + public holidays

 

Background:      

Casual Technicians work as part of a broader technical team and complement the permanent staff in delivering the technical requirements of all of the events business in the building. 

The aim of your job is:

To provide excellent customer service to customers and visitors to The REP

To install, operate and maintain all technical equipment in The REP

To ensure the safety, comfort and wellbeing of customers and staff at all times

To ensure the efficient and safe set-up of all production, events and activities

To maintain standards of quality in all areas of work

To actively contribute to the running of the Technical Department

What your main duties cover:  

=         Installation, operation and maintenance of stage, lighting, IT, sound and AV equipment on all conferences, hospitality events, hires and other events as required

=         Safe and efficient setting up and running of events in all venues maintaining consistently high production values

=         Work to deadlines of technical schedules set by the Technical Event Manager

=         Maintain good housekeeping within the department areas

=         Work closely with the events delivery teams

=         Liaise closely with other technical departments and work together to promote a safe working environment and positive health and safety culture.

General:

  •          Maintain a high standard of appearance when working with the public.
  •         Deliver duties at venues outside of The REP and Birmingham.
  • Support and promote all company policy, with specific attention to Equality & Diversity, Customer Care, Health & Safety and Data Protection.
  • Ensure a safe working environment is maintained at all times with particular regard to the health, safety and welfare of customers, visitors, staff and yourself.
  • Support the organisation and its staff through the effective use of the performance management system.
  • Any other reasonable duties required to ensure the smooth running of the Events Department.
  • Qualifications:
  • =         First Aid certificate is desirable
  • =         Full, clean driving license (up to 3.5 tons) is desirable

Previous Experience:

  • Extensive knowledge and experience of all related technical equipment to operator and rigging level.                                   

=         Computer literate in Microsoft Office, Vectorworks and AutoCAD is desirable

=         Knowledge of the Health & Safety legislation is desirable

Personal attitudes:

=         Positive, proactive, self motivated and flexible approach

=         Genuine interest in the Arts

=         Ability to cope with physically demanding work

=         A willingness to work evenings, overnight and at weekends when necessary

=         Comfortable working at heights

=         A desire to learn and develop

=         Be able to show initiative and resilience when dealing with change

Competencies:

 

The REP uses a competency framework to describe the abilities and personal attributes that are displayed by people who are successful in this particular position.  We use the framework during selection, performance appraisals and change management processes.

=         Achieving Results – actively contributes to organisational success at various levels

=         Safety Orientation – actively considers the safety and wellbeing of self, customers and staff

=         Time Management - plans and exercises control over time allocated to activities

=         Problem solving - evaluates situations, identifies options and acts on the conclusions

=         Team working – works collaboratively with others to achieve common goals

Location

BREL

Department

Production Stage

Salary

£7.90 per hour

Closing Date

Tue, 07 Feb 2017

Apply Now

Hospitality Events Assistants

Job Title:                                             Events Assistant

Department:                                      Events

Who you report to:                         Events Supervisor

Salary:                                                  £7.90 

Probation Period:                            1 month

Holiday entitlement:                     20 rising to 25 days + public holidays

 


Background:

               

The Events Staff are responsible for servicing the hospitality requirements of a wide variety of clients.

The aim of your job is:

To provide excellent customer service to customers and visitors to The REP

To provide a clean, tidy and welcoming environment for customers, visitors and staff

To deliver service of a high quality and standard in a timely and efficient manner

To support the organisation in achieving its CRM aims

 

What your main duties cover:  

=         Prepare rooms for all events: ensuring layout, equipment, catering and all other elements are exactly as per the function brief

=         Lay up and serve food and beverages as per the function brief, ensuring dietary sensitivities are protected at all times

=         Maintain a clean and tidy environment at all times in all public areas of service

=         Meet and greet guests in a polite and well-informed manner

=         Be prepared for both the event and the clientele

=         Make and serve hot beverages, biscuits and cakes as required

=         Wash and dry all in house crockery and serving equipment at the end of service

=         Cash-up and reconcile till at end of shift when necessary

=         Return room set-ups to standard at the end of each event

=         Support the efficient delivery of all event catering needs

=         Follow all protocols as defined by the Banqueting Manager

=         Ensure a safe working environment is maintained at all times with particular regard to the health, safety and welfare of you and others.

  • Undertake any specific or seasonal cleaning as required.
  • Support and promote all company policy, with specific attention to Equality & Diversity, Customer Care, Health & Safety and Data Protection.
  • Ensure a safe working environment is maintained at all times with particular regard to the health, safety and welfare of customers, visitors, staff and yourself.
  • Any other reasonable duties required for the smooth running of the Events  Team

 

Qualifications:

  • General standard of literacy and numeracy is a requirement
  • Food Hygiene Certificate essential

Previous Experience:

  • Experience of serving in a corporate environment is essential.
  • Experience in a customer focused environment is essential
  • An interest and knowledge of the theatre or arts in general is desirable.

Personal attitude/ attributes:

  • Positive and helpful attitude.
  • Flexibility, dedication and commitment.
  • Willingness to learn new skills and activities.
  • Ability to work and contribute as a member of a team.
  • Excellent communication and interpersonal skills.
  • Works well under pressure and to deadlines.
  • Understands the importance of good internal and external customer relations.
  • An excellent eye for detail and a commitment to excellence.
  • High dress & appearance standards and excellent time keeping.
  • Reliable and takes a positive and enthusiastic approach to work.
  • Ability to work weekends and evenings and unsociable hours.

 

Competencies:

The REP uses a competency framework to describe the abilities and personal attributes that are displayed by people who are successful in this particular position.  We use the framework during selection, performance appraisals and change management processes.

 

=         Attention to detail - supports quality through accuracy and efficiency

=         Achieving Results - actively contributes to organisational success at various levels

=         Safety Orientation - actively considers the safety and wellbeing of self, customers and staff

=         Customer Orientation - positively influences customer opinions and behaviours

=         Working With Others - brings people together, shares information, builds trust

=         Procedural Adherence - supports and develops policies, procedures and systems of work

Location

BREL

Department

Events

Salary

£7.90 per hour zero hours

Closing Date

Tue, 07 Feb 2017

Apply Now